How to Ask for a Letter of Recommendation (With a Template)

1What Makes a Good Recommendation Request?

A good recommendation request gives the writer everything they need to write a specific, strong letter without having to ask follow-up questions. That means clear context about what the letter is for, a real deadline, and a summary of relevant accomplishments.

The goal is to make saying yes and writing a great letter as easy as possible for the person you're asking.

2Who to Ask

Choose someone who can speak to specific, relevant strengths, not simply the most senior or famous person available.

A manager or teacher who worked closely with you and can describe a concrete example is far more valuable than a high-status name who barely knows your work.

3How and When to Ask

Ask in person or through a personal, direct message rather than a mass email sent to several potential writers at once.

Give at least two to three weeks of lead time before the deadline, since a rushed letter is usually a weaker one.

• Ask directly and personally, not as part of a group message.
• State the deadline clearly and early.
• Offer an easy way to decline if they don't feel able to write a strong letter.

4A Request Template You Can Use

A simple, structured message covers everything the writer needs without becoming a long, awkward ask.

Adjust the tone to match your relationship with the person, but keep the core structure: context, deadline, and materials.

• Opening: state clearly what you're applying for and why you're asking them specifically.
• Context: briefly summarize relevant work or projects you did together.
• Deadline: state the exact date and submission method.
• Materials: mention that you'll provide a resume or brag sheet to make writing easier.
• Closing: thank them and offer to answer any questions.

5Providing Supporting Materials

A short brag sheet listing key accomplishments, dates, and specific projects makes it dramatically easier for a writer to produce specific detail instead of vague praise.

Include the exact submission instructions, whether it's an online form, an email address, or a mailed letter.

6Following Up and Saying Thanks

A brief, polite reminder a few days before the deadline is normal and expected, not an imposition.

A thank-you note after the letter is submitted, regardless of outcome, keeps the relationship strong for any future request.

7Final Checklist Before You Ask

Confirm you have the deadline, submission method, and any required forms ready before making the request, so the writer isn't left chasing details.

Double-check that the person you're asking can genuinely speak to strengths relevant to what you're applying for.

• Deadline and submission method confirmed.
• Brag sheet or resume prepared.
• Right person chosen for the specific opportunity.